Yangju City Improves Executive Meeting Operations to Focus on Discussion-Based Approach

Yangju City (Mayor Lee Sung-ho) has implemented sweeping improvements to the operational format of executive meetings.

The city is transforming the existing one-way executive meetings, which centered on weekly business plan reports, into two-way executive meetings focused on sharing and discussion that consolidate the experience and capabilities of executives.

According to the city, the existing executive meetings held every Friday had significant overlapping content with the "Division Head Tea Time" held every Monday, resulting in meetings proceeding as formal reporting sessions. The city therefore determined that a new executive meeting operational format was necessary.

Accordingly, the executive meetings held weekly under the mayor's leadership will now be held twice monthly, with the mayor and vice mayor each presiding over one meeting, significantly reducing the meeting frequency to two per month. The existing approach of reporting agenda items will be changed to sharing and discussing inter-departmental collaboration matters, progress on underperforming projects, and administrative innovation proposals.

Additionally, by not separately preparing meeting materials and having executive civil servants attend meetings after personally understanding business progress within their respective departments, the city has minimized employees' administrative burden from preparing meeting documents.

Following the improvement in executive meeting operations, the city held its first meeting on the 11th, presided over by the vice mayor, titled "Yangju City Leaders' Administrative Innovation Ideas Presentation and Discussion."

At the meeting, a total of 13 department heads presented administrative innovation ideas, including ▲ the Media Information Officer's "Paperless Meetings Using E-Books and Tablet PCs," ▲ the Audit Officer's "Issuance of Contract Review Case Studies," ▲ the Collection Division's "Local Tax and Non-Tax Revenue Delinquent Payer Address Search Project," and ▲ the Civil Service Division's "Let's Travel to Yangju: Travel Route Discovery Project."

The city plans to conduct broad discussions on administrative innovation ideas from department heads through September 19 to actively discover creative policies.

The city anticipates that this discussion-based meeting format will greatly contribute not only to the competency development of individual executive civil servants but also to the discovery of creative policies and the achievement of organizational results.

Mayor Lee Sung-ho of Yangju City stated, "This improved executive meeting format will serve as a foundation for promoting change and innovation within the organization and raising citizens' confidence in administration by discovering various inspiring policies for citizens," adding that he requested everyone "to make efforts to establish a discussion-based meeting culture within the shortest possible time."